Aarhus University Research Foundation has established a whistleblower scheme covering Aarhus University Research Foundation and the following subsidiaries (‘Aarhus University Research Foundation’).

• AU Cetera P/S
• AUFF Invest P/S
• Alexandra Instituttet A/S
• Feas Erhverv P/S
• Feas Bolig P/S
• INCUBA A/S
• Sandbjerg Gods P/S
• Parkkollegierne P/S

We encourage you to read this before you report your suspicion or concern through the scheme.

Who can use the whistleblower scheme?

You can use the whistleblower scheme if you are a current or former employee, business partner or other external person associated with Aarhus University Research Foundation.

What can you report?

You can use our whistleblowing scheme if you have knowledge or reasonable suspicion of serious criminal offences and other serious matters as well as violations of EU law as defined in the European Parliament and Council Directive on the protection of persons who report breaches of EU law. For example, it could be the following:

- Criminal offences such as fraud, embezzlement, misappropriation of assets, falsification of documents, accounting manipulation, bribery, corruption, money laundering and terrorist financing
- Breaches of competition and procurement rules
- Danger to the health and safety of individuals, including serious or repeated breaches of occupational safety
- Significant breaches of environmental regulations and pollution of the environment
- Breach of confidentiality
- Breaches of privacy and personal data protection
- Serious violations of internal guidelines and rules of the Aarhus University Research Foundation (e.g. individual companies' staff handbooks and guidelines)
- Discrimination, severe bullying, severe harassment, physical violence, threats and sexual harassment.

The above are examples only. If you are unsure whether your report falls within the whistleblower scheme, we encourage you to use our whistleblower scheme. The report will then be assessed and you will receive feedback on whether your report is covered by the scope of the whistleblower scheme.

Issues such as co-operation difficulties, dissatisfaction with pay, minor violations of internal guidelines on sick leave, smoking, alcohol, use of office supplies, etc. should not be reported through the whistleblower scheme, but should be reported through our normal management structure, i.e. to the immediate manager.

Do not use the whistleblower scheme to report events that pose an immediate threat to life or property. If you need emergency assistance, please contact the public emergency services.

We encourage you to use our whistleblower scheme if you have a concern or suspicion of a serious matter. However, you can also choose to report your suspicions or concerns to the external whistleblower schemes established by the authorities.

PwC

Your report goes directly to an external third party (PwC Statsautoriseret Revisionspartnerselskab (‘PwC’)). PwC is an independent audit, tax and advisory firm that receives reports on behalf of Aarhus University Research Foundation to ensure an independent channel for you as a reporter. Subsequently, your report is forwarded to Aarhus University Research Foundation for processing.

PwC makes an initial assessment of whether the report is covered by the whistleblower scheme and engages in a dialogue with the whistleblower if there is a need for further information or if the report gives rise to follow-up questions.

PwC will then carry out an impartiality assessment to identify who can handle the report in Aarhus University Research Foundation so that the report can be processed by an impartial and competent person in Aarhus University Research Foundation and thus not forwarded to a person to whom the report relates directly or indirectly or where there may be a risk of conflict of interest.